ProtechBooks for bars

Find out where
the stock went.

Shift reports, per-staff sessions, and a variance figure you can act on.

Every bar owner in Kenya knows the number they cannot explain: the gap between what the stock says should have sold and what the till says did. The point of a system here is not the selling. It is being able to see that gap per shift, per person, per bottle.

14 days free · no card · from KSh 500/month

Nairobi-based since 2018 • Reg. No. PVT-MKU2Z2Z • KRA eTIMS built in • Cancel any time
What matters in this trade

Built for your counter

Shift Z-reports that close properly

The cashier opens with a float and closes the shift. Every session inside it closes with it, and the Z-report is the day's answer rather than one of several versions.

Per-staff sessions on a PIN

Each barman works inside their own session. Reports filter by service person and by pay mode, so "who was on when this happened" takes a moment, not an argument.

Stock-take variance, posted

Count the stock and the system posts the variance rather than letting you adjust it away quietly. Adjustments are admin-only and audited, which is the entire point.

Fast and slow movers

What actually sells, and what has been sitting since March tying up your cash. Min and max reorder levels so the brand that matters never runs out on a Friday.

Credit customers with limits

The regulars who run a tab, with a credit limit and a statement, so it stops being a note behind the counter.

M-Pesa, card and cash in one place

STK push with live confirmation, PDQ capture with duplicate-slip prevention, and settlement reconciled against the bank.

What it does not do

  • There is no tot or measure control. The system tracks bottles through stock and variance; it does not meter a pour or connect to a spirit dispenser.
  • There is no happy-hour price scheduling. Prices are changed on the product, not on a timetable.
  • The variance reporting is how most bars of this size find their leakage, but if you need metered pouring, that is different hardware and we are not it.
Before you ask

Questions we get

Can it tell me where my stock is going?

It gives you the figure and the breakdown: stock-take variance posted against the period, reports filtered by service person and shift, and fast/slow-mover analysis. It will not tell you who did it, but it narrows it to a shift and a person, which is usually enough.

Does it control measures or tots?

No. There is no metered pouring and no connection to a spirit dispenser. Stock is tracked by bottle and the variance is reported. If metered control is what you need, that is dedicated hardware.

Can I schedule happy-hour prices?

Not automatically. Prices are set on the product and changed when you change them. Worth knowing before a demo if timed pricing is central to how you trade.

How do shifts and sessions work?

The cashier opens the shift with an opening float. Staff start their own sessions with a four-digit PIN, lock the till when idle and resume with the PIN. Staff end their sessions and get a summary; the cashier closes the shift and the Z-report covers everything inside it.

What does it cost?

From KSh 500 a month with a 14-day free trial and no card. Most bars with a couple of staff on at a time land on Business. The pricing page has the limits.

Other trades

Not quite your shop?

Restaurants

Open orders per waiter, PIN sessions, and stock that moves as food goes out.

Butchery

Digital scales with tare and price per unit, audited overrides, cold-room stock.

Wholesale

Credit customers with limits and statements, full procurement chain, supplier ageing.

Try it

Fourteen days, no card

Put a real day through it. If it does not fit your counter, walk away and we delete the lot.

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