Every document your business sends out, in one place.
Most small firms keep a quotation in one Word file, the invoice in another, the delivery note in a duplicate book, and the contract in whichever folder somebody last saved it to. By the time a client queries a figure, four documents disagree. Protech Docs makes one document become the next — the customer, the line items and the totals carry straight over — so your paperwork tells one story.
14 days free · no card · from KSh 999/month after that
A conversion copies the customer and the lines into a new linked draft. You edit what changed and issue it. The old document stays exactly as it was sent.
Quotations also go straight to a delivery note; invoices convert back to a delivery note or forward to a receipt. Every conversion stays linked to the document it came from.
Quotations, proforma invoices, tax invoices, delivery notes and receipts. Totals are recalculated on the server every time, so the figure on the screen is the figure on the PDF. Customer details are copied onto the document when you issue it — editing a customer later never rewrites paperwork you already sent.
Contracts, service agreements, certificates and letters, each numbered in its own series. Build them from your own templates and clause library — every account starts with a Kenyan-SME starter set — and merge fields drop in the customer, the value and the dates as the document renders.
Product labels with a Code128 barcode and VAT-inclusive price, and shipping labels with a QR code and "package 2 of 5". Avery-compatible A4 sheets, custom grids, or thermal rolls — and you can start mid-sheet to use up labels you part-printed.
Every document prints to PDF, exports to .docx and drops into .xlsx. The client who insists on editing it in Word gets a real Word file, not a PDF with a new extension.
Draft, issued, cancelled. An issued document locks; an admin can reopen one only if it has no payments against it. Numbers are assigned on creation, per type, and never reused. Nothing is deleted — you cancel it, and the record stays.
Agreements run draft → sent → signed, and expire on their own end date. The dashboard lists everything ending or due for renewal in the next 30 days, so a contract does not quietly run out while the work carries on.
Your company name, your details, and you are in. Your account is separate from every other business on the system — your own data, your own numbering, your own templates.
Pick your prefixes and whether numbers reset each year, add your logo and company details, and the starter template set is already waiting for you.
Fourteen days free with no card. When the client says yes, convert it to an invoice in one click rather than retyping it.
Built for firms whose work ends in a document — a quotation to win it, an invoice to get paid for it, and a certificate or agreement to prove it was done.
Quote a job, invoice on completion, issue the service certificate, and keep the maintenance agreement with its renewal date.
Proforma for the LPO, delivery note with the goods, invoice behind it — all three carrying the same lines.
Engagement letters and service agreements from your own templates, then invoices against them.
Price labels with barcodes for the shelf, shipping labels with QR codes for the dispatch, receipts for the counter.
Start on the Business plan and use the whole system. If it fits, we invoice you and switch the plan on. If it does not, walk away and we delete the lot.
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